Work out what Google Workspace will actually cost your team before you commit. Enter your seat count and plan to estimate costs, copy a matching promo code, and budget for renewals. A Microsoft 365 comparison uses the historical rates documented below.
Calculate Your Google Workspace Costs and Get a Promo Code
Choose your team size and plan. See the first-year cost, renewal budget and matching codes in one place.
Enable JavaScript for interactive estimates. Five Starter users cost $420 annually before a code, or $378 in year one if an eligible 10% code is accepted.
USD estimates use annual-commitment list prices of $7 / $14 / $22 per user per month. The assumed 10% discount applies only to year one of eligible Starter or Standard accounts; renewals use current list prices. Taxes, flexible monthly billing, future price changes and other promotions are excluded. No Plus discount is assumed. More than 300 users? Ask Google about Enterprise pricing.
Get the Code for Your Selected Plan
These are the same Americas-region codes listed on our promo page. Copy one for your plan, then start signup through the referral link. If Google says it has already been used, try another matching code before completing checkout.
Listed codes may already be claimed. Only Google can confirm acceptance during signup.
JavaScript is off. Use the code table on our promo page and open the referral link before checkout.
For eligible new accounts. Codes are plan- and region-specific; confirm the discount before completing signup. We may receive a referral benefit when you sign up through our link. Check Google’s current pricing.
The pricing behind the calculator
All figures are annual-commitment list prices in USD, per user per month. Monthly-commitment billing costs more on both platforms. The comparison rates below were captured on ; vendors change them without much notice, so confirm at checkout.
| Google Workspace | Per user/month | With 10% first-year code |
|---|---|---|
| Business Starter | $7.00 | $6.30 |
| Business Standard | $14.00 | $12.60 |
| Business Plus | $22.00 | No code currently listed |
| Microsoft 365 | Per user/month | Compared against |
|---|---|---|
| Business Basic | $7.00 | Workspace Business Starter |
| Business Standard with Copilot | $23.50 | Workspace Business Standard |
| Business Premium with Copilot | $32.00 | Workspace Business Plus |
One caveat worth stating plainly: Microsoft’s current Business Standard and Premium listings bundle Copilot, and Google now bundles Gemini across the Workspace business tiers. The pairings above are therefore roughly like-for-like on AI features, but they are not identical products. Microsoft also sells lower-priced variants without Teams, and if your team does not need Teams those change the maths in Microsoft’s favour.
How to read the result
- The discount applies to year one only. The three-year view deliberately charges list price for years two and three, because that is what actually happens at renewal.
- Seat count matters more than plan choice at small sizes. Moving from five to ten users costs more than moving from Starter to Standard at five users.
- Do not buy a tier for one feature. The most common overspend is buying Standard for meeting recording that a team records twice a year.
Where the promo code fits
The 10% first-year figure in the calculator comes from the Google Workspace referral promotion codes, which apply to eligible new Business Starter and Business Standard accounts. Current codes, the redemption order, and the eligibility rules are listed on our Google Workspace promo code page. Codes are first come, first served, so the calculator assumes a code is still available at the time you sign up.
Frequently asked questions
Is annual billing always cheaper than monthly?
On both platforms the annual commitment carries a lower per-user rate, but it locks the seat count for the term. If your headcount is genuinely uncertain, the flexible monthly rate can be worth the premium.
Does the 10% code apply to renewals?
No. It reduces the first year only. Budget renewals at list price, which is what the three-year view here does.
What happens if I add seats mid-term?
You pay for the additional seats for the remainder of the term. Adding is straightforward on both platforms; removing seats before the term ends generally is not.
Are these prices guaranteed?
No. They are public list prices captured on the date shown above and are provided for planning. Confirm the final figure at checkout before purchasing.
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Disclosure: Digital Marketing Web Design may receive a referral benefit if you sign up for Google Workspace through our referral link. That does not change the price you pay, and the Microsoft figures are taken from Microsoft’s own public pricing page.